Entering Inventory in Online System 



Inventory Deadline: 

Gresham Sale: Sunday, March 30th at 7am

Jantzen Beach Sale: Monday, XXX at 7am

This is the deadline to enter everything you want to sell into the inventory system.

No new items can be entered after this deadline, but you can still print tags for existing items.

Before You Start

Watch the video to see the inventory program in action and see exactly where to click.

Below is a brief description of the features of the on-line system. You can edit your information at any time before printing the tag. If you make changes after you print the tag, you have to print a new tag with a different barcode.

We suggest you get your items together in size order first. Keep your items in the same order until you print your tags. 

Once you enter your inventory into the online system, the system will create tags that look like this one. The system will generate a PDF like page on your screen to print. 10 tags print on a page.

After you print and cut your tags, place your tags in numerical order by Item Number.  If you have kept your items in order, then they should be easy to match up and attach the tag to the item.

There is a 20 minute session limit, so if you don’t enter any items during that time, then you will have to re-login.

The system closes every night from 1:00am to 1:35am.  This is for maintenance and we have no control of this time. 

Selling at both sales?

If you would like to sell your items at both sales, you don't have to re-enter anything. Simply follow the instructions on the Transferring Inventory page.

How to enter items in the system

PDF OF TAG

Entering Items

Category

Choose the category that best fits your item so that it can be placed in the sale in the correct location. Volunteers will try to group similar items together on the floor to make it easier for shoppers.

Size

Choose the accurate size for clothes and shoes. The clothing sizes are ranges like 0-3 months, 3-6 months, 6-9 months etc. There are certain clothing brands, like Carters, that when the label says 6 months, that means for up to 6 mo (so you would pick 3-6 mo).  But there are other brands that it means it is for 6-9 mo.  So use your best judgment.  

Do NOT type in the size in the description field. We need it in the correct location so that we can have an accurate count of how many items are coming to the sale to plan the rack placement.

· Infant Toys: Rattles, Teethers, Infant Blocks and Balls, Car Seat Toys

· Toddler: See N Says, Shape Sorters, Stacking Toys, Toddler Cars, Activity Cubes, Little People

· Preschool: Cars, Trains, Green Toys, Vtech, Baby Einstein, Leap Frog, Smart Stages, Doctor Kits

· Building: Duplos, Legos, Playmobil, Lincoln Logs, Marble Runs etc

· Educational/Science: Abacus, Learning Laptops, Tablets, Circuit & Coding Toys, Microscopes, Science Experiments

· Sensory/Montessori: Fidget toys, Stage based toys (Lovevery, Panda Crate), Wood Toys

· Big Kids Blue: Dinosaurs, Animal Figures, Action Figures, Minecraft, Pokemon, Star Wars, Harry Potter, Funko Pop, Transformers, Tech Deck (think last aisle at Kmart)

· Big Kids Pink: Dolls, Doll Accessories, Small Doll Houses, Play Food, Kitchen Toys, Cleaning Toys, Barbies, Princess, Horses

· Stuffed and Character: Squishmallows, Stuffed Animals, Build-A-Bear, Puppets, Character Toys like Disney, Character Toys from TV Shows and Movies, Mr Potato

· Large Toys: Ride Ons, Rodys, Play Kitchens, Tool Benches, Lego & Train Tables, Push Carts, Large Doll Houses· 

Description

Describe each item briefly with a good description. If it is a brand name, list the brand. Describe its color and any special feature it has. This helps in case a tag gets separated from the item during the sale so we can put them back together. For example:

Gymboree L/S Shirt

Blue Stripe w/ Moose

Space is limited to 25 characters per line and 2 lines. You can put things like “Never Worn” or “Paid $30 retail” to encourage the shopper. You can abbreviate Long Sleeve = L/S and Short Sleeve = S/S. You can also write things by hand if you run out of room.

Be especially descriptive on baby gear since there are a lot of the same type of item. Don’t just put “High Chair”, put “Graco High Chair with Blue Bear Print.” A good description can also help us sell an item if the tag has fallen off and can’t be found. We can look up items in the system, but if you just list “High Chair”, we won’t be sure that is the right one. 

Quantity

Most of the time, this will be 1. But if you are selling 10 items of exactly the same thing (i.e. 10 hair clips), then put in 10 and 10 individual tags will be generated. There is a limit of 25.

Price

Prices should be in $1 or $.50 increments. (i.e. $1.00, $1.50, etc.) There is a minimum price of $1.

As a general rule, price your items at 1/3 of the original retail price. If an item is like new and name-brand, you can price it higher. Some equipment can sometimes go for up to 50%, like bike trailers, Ergo carriers, Bumbo Seats etc. If an item has been well used and is not name-brand, it should be priced on the lower end.

Another pricing tactic is to price it a little high and then include it in the ½ price sale on Sunday. Or, if you are looking to not have to take anything home at the end of the sale, price your items to sell. Ask yourself, what would I expect to pay for this item? Price it no more than what you would be willing to pay.

See the pricing tips in the Consignor Guidelines PDF at the top of the What and How to Tag page.

Discount

If you want this item to be included in the ½ price sale on the Sunday, then check this box. A red star will appear on your tag right above the price. The star will print black if you don’t have a color printer, which is fine.

Donate

If you want to donate this item at the end of the sale if it didn’t sell, then check this box. A large “D” will appear on your tag to the left hand side of the tag.

Any item that is designated as “Donate” and has not sold at the end of the sale will first be included in the “Bargain Buck” sale. Consignors do not receive credit for these items, and instead the money will be donated to the charity. Any items not sold in the Bargain Buck sale will then be donated to the charities that we have selected for each sale. Let us know if you know of any charities in need that we could consider supporting!

If you are willing to Donate, you should also consider including it in the ½ price sale to give it one last chance to earn you some money. Many shoppers come back on Sunday just for this sale.

At the end of the sale, you will be able to print out a list of your donated items if you need it for tax purposes.

Submit

After you submit each item, it should appear at the top of your item list .  It will only show the last 5 items in your list unless you hit the box to show all the items.

You can print tags as you go or wait until you are all done to print at one time. You can edit any info on an item before you print your tags. If you edit the price of an item after you printed a tag, you must print a new tag and discard the old one.  If you have an old tag and want to lower the price, you can staple the new tag onto the old one (to save yourself from having to use the gun again).


Print, Cut, and Attach

Be sure to use card stock (65 lb. or higher) for printing. Make sure the barcodes are complete, clear and not faded or they won’t scan and will cause backups at the checkout. The tags will print 10 to a page.

If you are having printing problems, contact Susan to try to help resolve the problem. You can send the tags as a PDF file to a place like Leamy Printing & Design as well.

Feel free to make your tags look distinctive! For example, use a stamp somewhere on the tag (like a frog), cut out the borders with crazy scissors, or use a (light) colored cardstock. Just don’t cover the barcode! These distinguishing features help in the sorting process after the sale, too.

Once you are done printing your tags, check out the What and How to Tag page for instructions on tagging your items.

Online System Tips